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NHS Education for Scotland

A skilled and sustainable workforce for a healthier Scotland

FTY applicants

Information for Foundation Training Year Applicants  

The FTY Recruitment Applicant Handbook for Prospective Trainee Pharmacists contains essential information regarding how the scheme is structured and how the recruitment process operates, including an overview of the assessment process.

The Job Description, Person Specification and Professional Attributes Framework are also very important and provide specific details of the criteria that candidates are required to demonstrate throughout the recruitment process. All applicants are strongly advised to read these documents thoroughly prior to submitting an application.  

In collaboration with NHS England, HEIW (Wales) and NES (Scotland), the Royal Pharmaceutical Society (RPS) has published answers to commonly asked questions regarding the National Recruitment Scheme.

Recruitment timeline and online recruitment 

The recruitment timeline has now been published (please see below), applicants are advised to add these key dates to their diary. There are strict deadlines for applications, booking assessment slots and for responding to offers of a FTY post. It is really important for you to ensure you plan around these dates as it will not be possible for us to make any alternative arrangements.   

The online recruitment system Oriel will be used throughout the recruitment process for the following purposes:  

  • Access Training Provider Information Statements 
  • Complete a FTY application form  
  • Select a date and time for attending the assessment 
  • Complete a candidate preference list  

Recruitment Activity    

Date    

Training Provider Information Statements published on TPI site  

11 April 2024

Visitation period  

11 April 2024 to 11 October 2024   

Training Provider Information Statements published on Oriel  

7 June 2024  

Oriel applications open   

7 June 2024 (12pm)    

Oriel applications close  

 21 June 2024 (12pm)   

Reasonable adjustment submission deadline  

21 June 2024 (12pm)  

Training Provider Preferences open (for those submitting a list)   

 15 July 2024 (12pm)   

Candidate Preferencing window opens   

24 July 2024   

Invitation to SJT/numeracy selection centre opens   

31 July 2024  

Invitation to SJT/numeracy selection centre closes   

14 August 2024  

SJT/Numeracy selection centre held (Pearson VUE Test Centres) 

 

19 September - 2 October 2024

Training Provider Preferencing window closes   

11 October 2024

Candidate Preferencing window closes   

23 October 2024 (12pm) * Please note, this date is earlier than the England & Wales vacancy

First iteration of offers made   

6 November 2024  

Hold deadline  

22 November 2024 

Offers upgrade deadline   

27 November 2024 

Programme commences   

July/August 2025  

*Please note the date/items are subject to change/TBC  

If you get locked out of your oriel account, please contact nationalrecruitment@nes.scot.nhs.uk for assistance.  

Training Provider Information Statements  

The Training Provider Information Statements allow applicants to search for Training Providers according to their preference for sector and/or geographical area.     

Details of Training Providers involved in FTY for training year 2025-26 are now live on the public NES TPI site linked below.  

https://nes-tpi.azurewebsites.net/TPinfo.html

The visitation window is NOW open

As part of the selection process, applicants are required to submit a Preference List of Training Providers that they are interested in completing their training with.    

For the 2024 cycle of recruitment Training Providers were given two options:   

Option A – to submit a preference list – in this case it is extremely important that Training Providers get to know you prior to the selection process and it is the responsibility of the candidate to make contact with Training Providers at their earliest opportunity to increase their chance of being included on a Preference List. You should endeavour to contact all of your preferred Training Providers to discuss the opportunities for vacational or part-time employment with them, or, at the very least, to arrange to contact/visit the pharmacy and discuss the FTY with them.   

Option B – not to submit a preference list – in this case it is possible for the Training Provider to be matched with any appointable candidates who have added the Training Provider to their Preference List. You are not required to contact Training Providers who are not submitting a list, however, we strongly encourage candidates to do so in order to find out more about the opportunities available if you wish to preference a Training Provider in this category.   

Each Training Provider Information Statement clearly states if a Training Provider will be submitting a Preference List or not.   

Training Provider Information Statements will also be published on Oriel once applications open.  

Training Provider Promotional Materials  

Promotional Materials for Training Providers participating in the 2024 recruitment process are now available here. 

Examples and scoring guidance for the Situational Judgement Test and Numeracy Test 

The Pharmaceutical Journal has published some articles for students on what you need to know about the Situational Judgement Test (SJT) and Numeracy assessment. Please refer to the links below for some examples and scoring guidance.  

Situational Judgement Test 

Numeracy Assessment 

FTY SJT Scoring Guidance 2024

Trainee requests to NES after accepted offers

Following matching, prospective trainees may have exceptional circumstances where they require a change to their current offer of training.

There are 2 processes available to prospective trainees in these circumstances

1) Special Circumstances Process

There is a formal process to manage applicants with special circumstances who require placement in a certain geographical area or specified location for their training. If, following the matching process, your matched training provider is unable to accommodate these requirements, you will need to follow the below process for special circumstances requests.

Special Circumstance Guidance Document

Once you have read the guidance document linked above, you should complete the below proforma. The proforma should be submitted to the NES Pharmacy team at nes.ftypharmacy@nhs.scot The team will assign an appropriate NES Pharmacy team member who will manage your request once this form has been submitted.

Special Circumstances Proforma

Next Steps – once you have been assigned a NES Pharmacy team member, you can view and submit the relevant submission forms below, along with the requested documents. Please do not submit this information until NES Pharmacy have been in touch.

Please see the individual forms to be submitted depending upon the criterion you are applying under:

Primary Carer Submission form

Medical condition submission form 

Parental responsibility submission form

2) Deferral Process

There is a formal process to manage applicants with deferral requests who can no longer start with their training provider on the agreed dates.

Deferral Guidance Document

Once you have read the guidance document linked above, you should complete the below proforma. The proforma should be submitted to the NES Pharmacy team at nes.ftypharmacy@nhs.scot The team will assign an appropriate NES Pharmacy team member who will manage your request once this form has been submitted.

Deferral Request Proforma

Next Steps – once you have been assigned a NES Pharmacy team member, you will be asked to provide your supporting evidence (per the guidance document). Please do not submit this information until NES Pharmacy request it.

Visa and Immigration 

Some pharmacy graduates will require a work visa to enable them to undertake Foundation Training in the UK. It is the graduate’s own responsibility to ensure that you follow the government’s visa processes correctly.  

For visa and immigration guidance please visit https://www.gov.uk/government/organisations/uk-visas-and-immigration. 

Pharmacist Support is an independent charity that provide a wide variety of support services to pharmacists and pharmacy students. This includes online information on finding a foundation trainee pharmacist placement and a list of job vacancy sites that students may find helpful.  For your emotional support they offer a range of wellbeing resources , a Listening Friends peer support service, or a counselling service for psychological and emotional support. Please have a look at their webpages Pharmacy Support or alternatively contact them at info@pharmacistsupport.org or on 0808 168 2233 or 0808 168 5133   

Contact us 

For any queries regarding the Foundation Training Year Recruitment process, please contact the Pharmacy Recruitment Team by going to the Service Desk here and submitting a support request. 

For general pharmacy queries relating to training premises approval or any queries not related to the recruitment process, please email the Pharmacy Team - nes.ftypharmacy@nhs.scot

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